Initial Application

1. Your application may be submitted by email to animal.ethics@utas.edu.au but a signed copy of the completed form is required to be held on file. This should be forwarded to the Secretary, AEC at private bag 01 (Forms are available below).

2. The responsible investigator (RI) will receive an email from the AEC Secretary to confirm receipt of the application and to advise of the AEC number allocated to the project.

3. The application will then be placed on the agenda for the next meeting, this will either be an Executive meeting or a full AEC meeting depending on when the application is received.

4. AEC meetings are monthly. All new applications can be approved only at full AEC meetings. Dates for meetings and submission of applications can be obtained from the Committee Secretary or you can download the current list of meeting dates and submission deadlines (27KB Word doc). Submissions must be received 7 days prior to the meeting.

5. Executive meetings are held approximately a fortnight before Committee meetings. The Executive screens applications to identify ethical concerns and deficiencies before the applications are presented to the Committee. It cannot approve initial or renewal applications but can approve straightforward applications for minor modifications and associate investigator applications at its discretion. The Committee at its following meeting reviews all decisions of the Executive.

6. If the application has been presented at a full AEC meeting, the RI will receive an email from the Secretary within 2 working days after the meeting to advise of the outcome.

7. If the application has been presented at an Executive meeting, the RI will only receive an email from the Secretary if the Executive has identified any areas of concern that should be addressed prior to the full AEC meeting. Applications will automatically be forwarded to the full AEC for consideration after presentation at an Executive meeting.

Application Forms

• Initial application form (741KB word doc)
• Application to modify an approved project (393KB word doc)
• Application to add a new associate investigator to an approved project (359KB word doc)
• Annual report form (464KB word doc)
• Annual animal usage report 2007 (379KB word doc)
• Adverse Incident Report (195KB word doc)
• Standard Operating Procedures Template (165KB word doc)
• Notification of Involvement in Research Involving External Facilities or Joint Partners (183KB word doc)
• Animal Welfare Score Sheet (257 pdf)

Forms must be submitted in hard copy with appropriate signatures to the Secretary, by the closing date for receipt of applications (download the current list of meeting dates - 27KB word doc)

PLEASE NOTE: As all the above forms are constantly being updated and improved, please ensure that you always download the most recent version of each form from the website before submitting your application to the AEC